Team event invitation email
Sent by a team lead, culture team, or People Ops to invite colleagues to an internal event, offsite, or gathering.
YOU'RE INVITED
Summer offsite, June 12–13 in Sigtuna
from
Northwind
This year's summer offsite is Thursday and Friday, June 12–13, at Sigtunahöjden just outside the city. Two days of workshops, dinner together, and time to actually talk to people you don't usually work with.
Travel and accommodation are covered. Bring comfortable shoes — one of the workshops is outside.
RSVP by Friday, May 16 so we can confirm rooms.
— Elin, Culture team
Northwind
Northwind · Culture team
Optional note
How to write one
The subject line should carry the what, when, and where. "Summer offsite, June 12–13 in Sigtuna" beats "Save the date".
Say what the event actually is and what people should expect. Vague invites get vague responses.
Make the RSVP one click and give a real deadline. "Whenever" is not a deadline.
Frequently asked
- What makes a team event invitation work?
- Specifics. Real date, real location, one sentence on what to expect, and a clear RSVP with a deadline.
- Should the invitation be formal?
- Match the event. A team dinner is casual; a company-wide offsite deserves a bit more structure. Either way, keep the language plain.
- How far in advance should I send it?
- For half-day events, a week or two. For offsites or anything requiring travel, at least four to six weeks.
Make this yours in 60 seconds — Wren writes and designs it from a sentence.