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Holiday office closure email — example & template

Sent by an office manager or operations lead ahead of a public holiday or end-of-year shutdown.

Notice ·

Northwind

HOLIDAY NOTICE

The office will be closed December 24 through January 2

The Stockholm office will be closed from Wednesday, December 24 through Friday, January 2. We'll reopen as usual on Monday, January 5. Email will be monitored on a light rota for anything urgent. Everything else can wait until the new year — that's the point of a break. If you're coordinating with clients or partners, please send them a heads-up this week so nothing gets stuck in an inbox over the holidays.

— Mia, Office Manager

Northwind

Northwind · Office Operations

Optional note

Or skip the template — Wren is a free holiday office closure email generator that writes and designs it from one sentence.

How to write one

Put the exact closure dates and the reopen date in the subject line and the first sentence. That's the whole reason people opened the email.

Say what coverage looks like during the break, honestly. "Light rota for urgent issues" beats a vague "we'll be checking email".

Ask people to notify their own clients and partners. One centralized email won't reach them; individual heads-ups will.

Frequently asked

What should a holiday closure email include?
The closure dates, the reopen date, what coverage exists during the break, and a nudge for staff to notify their external contacts.
How far in advance should I send it?
At least two weeks before the closure, and again a few days out for anything longer than a long weekend. People need time to plan handoffs.
Should I send a separate email to clients?
Yes, or delegate it to the people who own those relationships. A single company-wide blast rarely reaches the right external inboxes.

Make this yours in 60 seconds — Wren writes and designs it from a sentence.

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