Office closure email to staff
Sent by an office manager or operations lead when the office is closed for a holiday, weather, or maintenance.
Notice ·
Northwind
OFFICE NOTICE
The Stockholm office will be closed Friday, March 14
The Stockholm office will be closed all day Friday, March 14 for scheduled electrical work. The building will reopen as normal on Monday morning.
Please work from home for the day. All meetings that were booked in the office should move to video.
If you need to collect anything from your desk, come by before 5pm on Thursday.
— Mia, Office Manager
Northwind
Northwind · Office Operations
Optional note
How to write one
Put the date and location in the subject line. People scan inboxes fast and this is the detail they need.
Say what's happening, when the office reopens, and what people should do in the meantime.
Add one line for anyone who needs an exception, such as collecting belongings or receiving deliveries.
Frequently asked
- What should an office closure email say?
- The closure date, the reason at a high level, when the office reopens, and how people should work during the closure.
- How far in advance should I send it?
- For planned closures, at least a week ahead. For weather or emergencies, as soon as the decision is made — even a short message is better than silence.
- Should I mention the reason?
- A short reason helps people take it seriously. You don't need to share operational detail — "scheduled maintenance" or "severe weather" is enough.
Make this yours in 60 seconds — Wren writes and designs it from a sentence.